Geraldine O'B.

Virtual Assistant
  • Member Since, October 25, 2017
  • Experience 11 - 15 Years
  • Languages English
  • Education Levels Bachelor Degree
  • Willing to Sign a Non Disclosure Yes
I am a Personal Assistant who works in a Free Lance capacity offering Business Support Administration Packages to SME's. I act as a lean approach for businesses who are looking to reduce waste in terms of time and money. If you decide to partner with me you will have no payroll & office equipment overheads, only pay for work completed and all work will be completed in an efficient and professional manner.

There are 4 types of Business Support Packages that I offer: 

1. Business Development Administration Package: 10 Hours per week
Diary / Calendar Management
Compiling of Weekly & Monthly Reports
Creating Presentations
Creating itinerary for business appointments and visits
Creating of Standard Operating Procedures
Maintaining of Standard Operating Procedures 
Emailing prospective clients
Following up on prospective clients to book appointments 
Booking of hotels and conferences 
Database Management 
Creating of newsletters for existing clients
Typing of Management Meeting Minutes

GDPR Checklist & Audit

GDPR Policy & Procedures Templates

2. Stay Social & Live Online Package: 4 Hours per week
Research for social media content
Creating a weekly social media schedule / strategy for the coming week / month
Creating weekly / monthly content for Social Media Sites (Facebook, Twitter, Instagram & LinkedIn)
Scheduling weekly content onto Social Media platforms via Digital Marketing Dashboards

3. Project Management
Recruitment Administration, Event Co-ordination, Operations of a Project coming on board & Once off Project (Start to Finish Co-ordination)
Complete an administration audit of your business to streamline your systems working more efficiently and less waste. 

4. Pain Free Paper Work Package: 5 Hours per week 
Email / Inbox Clean-up
Maintain weekly email / inbox clean up
Dropbox tidy up
Maintain Dropbox clean up
Create weekly Sales Invoices for clients
Keep record of all weekly purchase invoices 
Data entry
Create all general correspondence
Once off admin duties that may arise 

 

All duties will be carried off-site by me

I am available during office hours on Skype or by mobile / email & messenger as per specific times

Specialisms

Accounts Payable, Admin Support, Admin Support Services, Calendar Management Service, Diary Management Service, Digital Marketing Strategy, Email & Marketing Automation, Event Planning Service, Facebook, Google Docs, HR Documentation, Invoicing, LinkedIn, Mail Merge, Market & Customer Research, Microsoft Powerpoint, Microsoft Word, Social Media Marketing, Twitter

Education

  • BBS
    1995 - 1999 Waterford Institute of Technology

    Specialised in Human Resource Management

Work Experience

  • 21-09-2017 - Present
    Owner / Virtual Assistant

    • Diary / Calendar Management
    • Creating Professional Presentations
    • Creating and Maintaining of SOP’s and otherBusiness Processes
    • Developing Opportunities
    • Creating Newsletters & Mail shots

     

    Stay Social &Live Online Package

    • Research for Social Media Content
    • Scheduling weekly content onto Social Mediaplatforms via Digital Marketing Dashboards
    • Blog manuscript agreed platforms

     

    Pain Free PaperworkPackage

    • Maintain and Manage Document Filing (Dropbox,Google drive)
    • Record all weekly Purchase Invoices
    • Establish Templates to make Admin easier
    • Manage specific once off Projects from start tofinish
    • Projects could include for example Recruitment,Annual Leave Cover, Maternity Leave Cover, Peak / Busy Times of your business,Assistance with Event Management and a specific division of your business that your own manpower cannot stretch too.

     

    All duties will be carried off-site at my office

    I am available during office hours on Skype or by mobile / email & messenger as per specific times

  • 01-05-2011 - 01-12-2013
    PA to VP OUS

    Supporting VP in his daily administrative needs
    Strategic calendar & diary management
    Co-ordination of internal & external meetings, conference calls and events (on-site & off-site)
    Travel arrangements at home and abroad for VP and the company
    Monthly expense reports for VP
    Co-ordination of on-site visits by clients and overseas Directors
    Plan & execute on-site and off-site meetings, dinners, events for VP
    Supported Purchasing Department with companies Purchase Orders
    Supported the EHS Department with admin duties and participated in their Continuous Improvement Projects
    Co-ordinated with the HR Department on administrative duties
    Completed end of quarter reports for VP in the form of Powerpoint Presentations
    Compiled Presentations for visiting clients and Company CEO & President
    Admin Support to Department Directors on ad hoc duties 

  • 01-06-2007 - 01-05-2011
    Personal Assistant / Office Manager

    • Diary Management for Senior Accountants / Partners
    • Schedule and prioritise all in-coming accounts work (e.g. vat, PAYE, Business Accounts, CRO, Income tax) to the appropriate personnel and follow up that all work has been completed for the client.
    • Assist Accountants in the preparation of an Audit with CARB (Charted Accountants Body)
    • Completed all typing of correspondence to clients and professional bodies on behalf of senior accountants and clerical staff. (Dictaphone typing not in use in the office).
    • Improved and maintained the filing

  • 01-06-2006 - 01-06-2007
    Personal Assistant / Office Manager

  • 01-04-2005 - 01-06-2006
    Assistant Co-Ordinator

    •Coaching and mentoring second level students in Enterprise Education 
    •Updating and maintaining the Celtic Enterprises website
    •Preparation of monthly reports
    •Completion of Sales and Purchases Accounts, Bank Reconciliation Statements & P30 returns
    •Complied content for Enterprise Manuals to be used in Schools

  • 01-10-2004 - 31-03-2005
    Business Support Administrator

  • 01-06-2003 - 31-05-2004
    Personal Assistant

  • 02-01-2003 - 01-06-2003
    Personal Assistant / Office Manager

  • 01-08-2002 - 30-11-2002
    Office Administrator

  • 01-01-2001 - 30-05-2002
    IT Recruitment Consultant

  • 01-09-2000 - 31-01-2001
    Office

  • 01-04-2000 - 01-09-2000
    Office Administrator / Receptionist

Professional Skills

Powerpoint Presentations
100%
Standard Operating Procedures Creating
100%
Personal Assistant
100%
Social Media Strategy & Rollout
100%
Database Management
100%
Lead Generation
100%
General Administration
100%
Recruitment Administration
100%
Event Planning Administration
100%

Awards

  • 1999
    BBS (HRM)

Willing to Sign a Non Disclosure

yes

Testimonials