Geraldine O'B.

Virtual Assistant
  • Member Since, October 25, 2017
  • Experience 11 - 15 Years
  • Languages English
  • Education Levels Bachelor Degree
  • Willing to Sign a Non Disclosure Yes
I am a Personal Assistant who works in a Free Lance capacity offering Business Support Administration Packages to SME's. I act as a lean approach for businesses who are looking to reduce waste in terms of time and money. If you decide to partner with me you will have no payroll & office equipment overheads, only pay for work completed and all work will be completed in an efficient and professional manner.


Business Administration Support Services on offer in Saving You Time:


1. Office Management Administration

Diary / Calendar Management

Appointment Scheduling & Managing 

GDPR Policy & Procedure Creation

GDPR Checklist for Businesses

Compiling Weekly & Monthly Reports

Creating and Maintaining SOP's

Database Management

Maintain & Manage Email Inbox

Maintain & Manage Document e-Filing 

General Correspondence Support

Holiday Cover (managing appointments & emails in your absence)


2. HR & Recruitment Administration

Recruitment Co-Ordination

Contract Administration

Training Co-Ordination 

HR Policy & Procedure Administration 

HR Reports Administration 

General HR Administration duties

GDPR Duties

Holiday Cover (managing appointments & emails in your absence)


3. Marketing Administration 

Event Administration

Lead Generation

Sales Administration

Database Creation & Management

CRM Support

Social Media Content Creation & Scheduling

PR Support

Holiday Cover (managing appointments & emails in your absence)


All duties carried out off-site at The Virtual Organisers Office

Specialisms

Admin Support, Admin Support Services, Calendar Management Service, Diary Management Service, Email & Marketing Automation, Event Planning Service, Facebook, Google Docs, HR Documentation, LinkedIn, Mail Merge, Market & Customer Research, Microsoft Powerpoint, Microsoft Word, Recruitment Services, Social Media Marketing, Twitter

Education

  • BBS
    1995 - 1999 Waterford Institute of Technology

    Specialised in Human Resource Management

Work Experience

  • 21-09-2017 - Present
    Owner / Virtual Assistant

    • Diary / Calendar Management
    • Creating Professional Presentations
    • Creating and Maintaining of SOP’s and otherBusiness Processes
    • Developing Opportunities
    • Creating Newsletters & Mail shots

     

    Stay Social &Live Online Package

    • Research for Social Media Content
    • Scheduling weekly content onto Social Mediaplatforms via Digital Marketing Dashboards
    • Blog manuscript agreed platforms

     

    Pain Free PaperworkPackage

    • Maintain and Manage Document Filing (Dropbox,Google drive)
    • Record all weekly Purchase Invoices
    • Establish Templates to make Admin easier
    • Manage specific once off Projects from start tofinish
    • Projects could include for example Recruitment,Annual Leave Cover, Maternity Leave Cover, Peak / Busy Times of your business,Assistance with Event Management and a specific division of your business that your own manpower cannot stretch too.

     

    All duties will be carried off-site at my office

    I am available during office hours on Skype or by mobile / email & messenger as per specific times

  • 01-05-2011 - 01-12-2013
    PA to VP OUS

    Supporting VP in his daily administrative needs
    Strategic calendar & diary management
    Co-ordination of internal & external meetings, conference calls and events (on-site & off-site)
    Travel arrangements at home and abroad for VP and the company
    Monthly expense reports for VP
    Co-ordination of on-site visits by clients and overseas Directors
    Plan & execute on-site and off-site meetings, dinners, events for VP
    Supported Purchasing Department with companies Purchase Orders
    Supported the EHS Department with admin duties and participated in their Continuous Improvement Projects
    Co-ordinated with the HR Department on administrative duties
    Completed end of quarter reports for VP in the form of Powerpoint Presentations
    Compiled Presentations for visiting clients and Company CEO & President
    Admin Support to Department Directors on ad hoc duties 

  • 01-06-2007 - 01-05-2011
    Personal Assistant / Office Manager

    • Diary Management for Senior Accountants / Partners
    • Schedule and prioritise all in-coming accounts work (e.g. vat, PAYE, Business Accounts, CRO, Income tax) to the appropriate personnel and follow up that all work has been completed for the client.
    • Assist Accountants in the preparation of an Audit with CARB (Charted Accountants Body)
    • Completed all typing of correspondence to clients and professional bodies on behalf of senior accountants and clerical staff. (Dictaphone typing not in use in the office).
    • Improved and maintained the filing

  • 01-06-2006 - 01-06-2007
    Personal Assistant / Office Manager

  • 01-04-2005 - 01-06-2006
    Assistant Co-Ordinator

    •Coaching and mentoring second level students in Enterprise Education 
    •Updating and maintaining the Celtic Enterprises website
    •Preparation of monthly reports
    •Completion of Sales and Purchases Accounts, Bank Reconciliation Statements & P30 returns
    •Complied content for Enterprise Manuals to be used in Schools

  • 01-10-2004 - 31-03-2005
    Business Support Administrator

  • 01-06-2003 - 31-05-2004
    Personal Assistant

  • 02-01-2003 - 01-06-2003
    Personal Assistant / Office Manager

  • 01-08-2002 - 30-11-2002
    Office Administrator

  • 01-01-2001 - 30-05-2002
    IT Recruitment Consultant

  • 01-09-2000 - 31-01-2001
    Office

  • 01-04-2000 - 01-09-2000
    Office Administrator / Receptionist

Professional Skills

Powerpoint Presentations
100%
Standard Operating Procedures Creating
100%
Personal Assistant
100%
Social Media Strategy & Rollout
100%
Database Management
100%
Lead Generation
100%
General Administration
100%
Recruitment Administration
100%
Event Planning Administration
100%
Professional Bodies
100%

Awards

  • 1999
    BBS (HRM)

Willing to Sign a Non Disclosure

yes

Testimonials